Supports proposals and routine pursuit tasks under the direction of Proposal Managers, building foundational skills for future proposal leadership responsibilities. Provide proposal development support through formatting, compliance breakdowns, graphics coordination, resume preparation, bid tracking, and other production-related activities that help proposal teams deliver compliant, high-quality submissions.

Job Description

Role Purpose

Supports proposals and routine pursuit tasks under the direction of Proposal Managers, building foundational skills for future proposal leadership responsibilities. Provide proposal development support through formatting, compliance breakdowns, graphics coordination, resume preparation, bid tracking, and other production-related activities that help proposal teams deliver compliant, high-quality submissions.

Core Responsibilities

- Assist with writing, editing, formatting, and proofing proposals, reports, and related documents.
- Create proposal templates and break down RFP/RFI/RFQ requirements into key components.
- Prepare graphics, resumes, and other supporting materials for proposal packages and SOQs.
- Provide production support, proposal closeout assistance, and online bid tracking support.
- Maintain branding consistency and support efficient document preparation across the team.





Competencies and Behaviors

- Demonstrates strong attention to detail and follows established processes consistently.
- Responds quickly to deadlines and shifting priorities with a service-oriented mindset.
- Works collaboratively with proposal leaders and support teams.
- Shows initiative in learning proposal tools, branding standards, and compliance requirements.
- Communicates effectively and actively listens.

Key Performance Indicators

- ≥ 95% on-time completion of assigned proposal tasks and deliverables
- Supports 100% on‑time submission for assigned proposals Accurately applies branding, formatting, and compliance requirements.
- Produces effective support graphics and well‑organized proposal materials.
- Demonstrates responsiveness, teamwork, and attention to detail.
- Responds to team requests within same business day (≤ 24 hours).
- 60-70% usage of automated proposal platform.

Skills

Proficiency in Microsoft Office, PDF tools, and basic Adobe Creative Cloud.

Education and Experience Requirements

Bachelor’s degree preferred. Typically requires 1–3 years of relevant experience supporting writing, editing, proposal coordination, marketing, communications, or related functions.

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📌 Expression of Interest: US Federal Senior Proposal Coordinator- English Advanced (Lo Barnechea)
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