About the Role

We are seeking a highly organized and detail-oriented Executive Assistant/Bookkeeper to support both the personal affairs of a private individual and the day-to-day financial and administrative operations of a small business, Sagelane Autospa & Carwash. In this dual-scope role, you will manage personal financial and administrative matters alongside core bookkeeping, accounts payable, and operations support for the business. This position requires discretion, strong financial acumen, and excellent organizational skills across both personal and business contexts.

Roles and ResponsibilitiesAs Executive Assistant

- Coordinate and manage personal calendars, including appointments and travel arrangements.
- Handle personal correspondence and communication with banks, advisors, and other entities.
- Conduct research and provide analysis for personal investment decisions.
- Assist with personal project management, ensuring timely execution of tasks.
- Maintain strict confidentiality regarding all personal and financial information.
- Keep track and maintain an organzed calendar.
- Assist with day-to-day personal tasks (appointments, calls, etc).

As Personal Bookkeeper

- Record and track personal financial transactions, including expenses, investments, and income.
- Reconcile personal accounts, including bank and credit card statements, on a monthly basis.
- Manage bill payments, including utilities, insurance, and other recurring expenses.
- Support personal tax preparation by organizing and tracking relevant documentation.
- Ensure compliance with legal and financial regulations related to personal finances.

As Administrative Assistant (Sagelane Autospa & Carwash)





- Manage accounts payable, including reviewing and approving vendor bills and processing ACH payments.
- Manage accounts receivable, including tracking incoming client payments, following up on outstanding invoices, and assisting with collections coordination.
- Track and reconcile invoicing and work orders across serviced properties, maintaining accurate billing records.
- Coordinate monthly with the outside accounting firm on financial statements and general ledger review.
- Maintain business insurance documentation and liaise with insurance and vendor contacts on coverage matters.
- Assist with business development tracking, including maintaining a pipeline of leads and prospects, logging outreach and follow-up activity, and preparing status updates for leadership.

As Administrative Assistant

- Organize and maintain personal files, including contracts, insurance policies, and legal documents.
- Oversee household accounts and service providers, ensuring efficient operations.
- Manage special events or projects, including family or social commitments.

Minimum Requirements

- Bachelor's degree in Business Administration, Accounting, or related field preferred.
- Proven experience in a similar role, preferably in a fast-paced environment.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office suite and accounting software (e.g., QuickBooks).
- Ability to prioritize tasks and meet deadlines across both personal and business responsibilities.
- High proficiency in English. (MANDATORY REQUIREMENT)
- Be comfortable working in different US time zones.

📌 Executive Assistant/Bookkeeper (Chile)
🏢 Sagelane Autospa u0026 Carwash
📍 Chile