Job Description: Event Coordinator

Job Title: Event Coordinator
Department: Marketing / Operations
Reports To: Events Manager / Head of Marketing
Employment Type: Full-Time

Role Overview

We are seeking a proactive and detail-oriented Event Coordinator to manage the planning, organization, and execution of our company’s events. From intimate corporate meetings to large-scale conferences and social gatherings, you will be the driving force behind every logistical detail, ensuring that every event runs smoothly, on budget, and exceeds expectations.

Key Responsibilities

Planning & Strategy

- Collaborate with stakeholders to define event objectives, target audiences, and success metrics.
- Develop comprehensive event project plans, timelines, and production schedules.
- Research and select venues, vendors, caterers, and entertainment.
- Manage event budgets, negotiate contracts, and track expenses to ensure cost-efficiency.

Logistics & Execution

- Oversee the setup, execution, and breakdown of all events.
- Coordinate transportation, accommodation, and hospitality for speakers, VIPs, and attendees.
- Manage on-site staff, volunteers, and third-party vendors.
- Troubleshoot issues in real-time to ensure a seamless guest experience.

Marketing & Communication

- Work with the marketing team to create promotional materials, invitations, and signage.
- Manage event registration, ticketing systems, and attendee communication.




- Develop social media content and post-event follow-up campaigns.

Post-Event Analysis

- Collect and analyze feedback from attendees and stakeholders.
- Prepare detailed post-event reports, including ROI analysis and recommendations for future events.
- Maintain an up-to-date database of contacts, suppliers, and event assets.

Qualifications

Required Skills & Experience:

- Bachelor’s degree in Event Management, Hospitality, Marketing, or related field (or equivalent experience).
- 2–4 years of experience in event coordination or project management.
- Proven track record of managing events from conception to execution (portfolio preferred).
- Strong budget management and negotiation skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite and event management software (e.g., Eventbrite, Cvent, Asana, Trello).

Key Competencies:

- Highly Organized: Ability to manage multiple projects simultaneously without missing details.
- Problem Solver: Remains calm under pressure and finds creative solutions quickly.
- People Person: Builds strong relationships with clients, vendors, and internal teams.
- Adaptable: Willingness to work evenings and weekends as required by event schedules.

Job Types: Full-time, Part-time

Pay: $433,526 - $1,593,932 per month

Work Location: In person

📌 Coordinador/a de Eventos (Chile)
🏢 NEXT Events Chile
📍 Chile