Job Title: Administrative Assistant

Department: Administration / Operations

Reports To: Office Manager / Executive Director

Employment Type: Full-Time

Job Summary:

We are seeking a highly organized and proactive Administrative Assistant to support our daily office operations and executive team. The adecuado candidate is a detail-oriented professional with excellent communication skills who can handle a variety of tasks ranging from clerical duties to project coordination.

Key Responsibilities:

- Office Management: Maintain a well-organized office environment; manage office supplies, inventory, and vendor relationships.
- Scheduling & Coordination: Manage complex calendars, schedule meetings, and coordinate travel arrangements (flights, hotels, and itineraries) for senior staff.
- Communication: Answer and direct phone calls, respond to emails, and act as the first point of contact for clients and visitors.
- Documentation: Draft, edit, and proofread correspondence, reports, and presentations. Maintain digital and physical filing systems.
- Data Entry: Input and update data in company databases and CRM systems with high accuracy.
- Meeting Support: Prepare meeting agendas, take minutes,



and distribute action items to relevant team members.
- Financial Tasks: Assist with basic bookkeeping, process expense reports, and handle invoicing.
- Project Support: Provide administrative support for special projects and events as needed.

Qualifications:

- Education: High school diploma required; Associate’s or Bachelor’s degree preferred.
- Experience: Minimum of 2 years of experience in an administrative or office support role.
- Tech Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Soft Skills: Excellent time management, multitasking, and problem-solving abilities.
- Communication: Strong written and verbal communication skills.

Preferred Skills (Nice to Have):

- Experience with project management tools (e.g., Asana, Trello).
- Knowledge of basic accounting principles.
- Bilingual (English/Spanish).

Benefits:

- Competitive salary.
- Health, dental, and vision insurance.
- Paid time off and holidays.
- Opportunities for professional development.

Job Types: Full-time, Part-time Pay: $270,751 - $892,584 per month

Work Location: In person

📌 Asistente Administrativo (Valparaíso)
🏢 GeoBridge
📍 Valparaíso