This position will be temporarily vacant for a period of five months. This position is located in the Conference Services Unit, Office of the Executive Secretary. The Senior Meeting Services Assistant reports to the the Chief of Office of the Office of the Executive Secretary.

Responsibilities:
Under the supervision of the Secretary of the Commission, the Senior meeting service assistant is responsible to coordinate and supervise the Conference Service Unit and management of facilities and related services for ECLAC’s official meetings including conferences, forums, roundtables, seminars, press conferences, and other special events and of other meetings that are either sponsored by ECLAC or those in which ECLAC lends its conference rooms in Santiago, Chile and in other countries of the region.

1. supervises organizes and coordinates all basic services for conference services in general:
a) prepares and maintains updated calendars of events for ECLAC intranet and external website

b) contains updated database of all meetings with relevant details such as date, venue, requirements,



participants, confirmations et cetera

c) prepares monthly statistics of all ECLAC related events in Santiago and elsewhere and provides input to institutional reports were required

d) Prepares invitations to all ECLAC-related events and supervises their distribution

e) contacts hotels in Santiago and in the region to negotiate preferential rates for ECLAC staff members and other participants in ECLAC events

f) makes hotel reservations for participants consultants and special guests in Santiago and for ECLAC secretariat when traveling abroad

g) provides logístical information for participants at events in Santiago and for staff when traveling abroad

h) coordinates transportation for events as necessary

i) maintains and continually updates a list of qualified certified interpreters working in the region. Contacts, selects and contracts interpreters as necessary for events in Santiago

📌 Senior Meetings Services Assistant (Santiago)
🏢 United Nations
📍 Santiago