The Executive Assistant to the CTIO and SOAR Directors, based at NSF NOIRLab in La Serena, Chile, is responsible for ensuring the efficient day‑to‑day operation of both Directors’ offices.
The position provides executive, administrative, financial, and logistical support, including budget administration, financial control, and the implementation of AURA and NSF NOIRLab organizational policies and procedures. The role also supports science operations by coordinating arrangements for visiting scientists and astronomers, managing telescope statistics, maintaining records, and preparing specialized reports.
Additionally, the position serves as a primary point of contact for addressing or directing inquiries related to administrative processes, billing, personnel, and student needs. It also supports the management of physical resources, including office space, the vehicle fleet, and accommodations for visiting astronomers.
Key Responsibilities
Science Operations Support
- Serve as the primary point of contact for visiting scientists and astronomers.
- Coordinate travel, accommodations,



documentation, and other requirements associated with scientific visits.
- Manage and maintain telescope usage statistics.
- Support the administration and tracking of observing proposals.
- Maintain records related to science operations.
- Prepare and organize specialized reports for CTIO and SOAR.

Executive Support
- Provide direct administrative support to the CTIO and SOAR Directors.
- Manage calendars, meetings, videoconferences, and other commitments.
- Coordinate domestic and international travel, including reservations, documentation, and expense reports.
- Plan and support meetings, visits, and institutional activities.
- Prepare documents, presentations, meeting minutes, reports, and executive communications.
- Track agreements, commitments, and pending action items.

Financial and Budget Management
- Support the planning, administration, and monitoring of assigned budgets.
- Mo

📌 Executive Assistant to the CTIO and SOAR Directors (La Serena)
🏢 Association Of Universities For Research In Astronomy
📍 La Serena