Administrative Assistant (English/Spanish)

Ciudad Empresarial, Huechuraba, Región Metropolitana

Onsite

We are seeking a highly organised and experienced Bilingual (English/Spanish) Administrative Assistant to ensure the smooth and efficient operation of our office. Reporting to the ASG Manager LATAM, this role will primarily oversee front-of-house responsibilities, ensure effective housekeeping, and provide administrative support as needed.

Key Responsibilities
• Provide a high level of administrative support to departments which will be assigned by the ASG Manager.
• Manage and update calendars, scheduling meetings, and coordinate conference calls and video conferences.
• Prepare, format, translate, and finalise documents or presentations as required.
• Coordinate travel arrangements for staff, including domestic and international bookings (hotels, flights, taxis).
• Monitor and maintain the inventory of office supplies and postage, preparing restock requests for approval as required.
• Provide coverage to the main reception position when needed, acting as the first point of contact for visitors, delivering a professional and welcoming experience.
• Undertake ad hoc projects as required.

Qualifications




• Bilingual proficiency in English and Spanish is essential.
• Proven ability to prioritise tasks and meet deadlines in a fast-paced environment.
• High attention to detail and strong organisational skills.
• Excellent interpersonal skills and the ability to work collaboratively in a team setting.
• Self-motivated with a proactive and resourceful attitude.
• A minimum of 3–5 years' experience in a similar role.
• Professional telephone etiquette and strong verbal communication skills.

AI Competencies

- Basic working knowledge of Microsoft Copilot and/or other AI-powered productivity tools.

Education and Skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Desirable: an academic or training background in interpreting, translation,
administration, public relations, or related fields.

Esta oferta se enmarca en la Ley N°21. de Inclusión Laboral de Personas con Discapacidad. InterSystems promueve la igualdad de oportunidades y la no discriminación en todos sus procesos de reclutamiento y selección, asegurando procesos inclusivos y accesibles, en conformidad con la normativa laboral vigente en Chile.

📌 Administrative Assistant (Chile)
🏢 Intersystems
📍 Chile