Role OverviewWe are seeking a highly capable, proactive, and business-savvy Executive Assistant to support our Senior Leadership in the Finance Organisation, This role goes beyond traditional administrative support and requires strong judgment, ownership, and the ability to operate as a trusted extension of the leader.The ideal candidate will demonstrate a deep understanding of business priorities, exceptional organizational skills, and the ability to anticipate needs, manage complexity, and drive operational efficiency with minimal supervision.Key Responsibilities1. Calendar & Priority Management (Trust-Critical)Own and manage a highly dynamic calendar with competing priorities across global stakeholders.Apply strong business judgment to prioritize meetings based on strategic importance, urgency, and impact.Proactively resolve conflicts, ensuring optimal use of leaders time.Treat calendar management as a trust function, maintaining the highest standards of accuracy, confidentiality, and reliability.2. Communication & Inbox ManagementReview and triage emails, identifying items that require attention, escalation, or can be independently handled.Respond on behalf of the leader where appropriate (e.G., reminders, policy adherence, follow-ups, coordination emails).Ensure no critical communication falls through the cracks.3. Travel & Logistics PlanningPlan and execute end-to-end travel (domestic and international) with precision and foresight.Anticipate needs and preferencesno repeated follow-ups required.Optimize travel plans for cost efficiency, convenience, and time effectiveness.4.



Expense & Administrative ExcellencePrepare and submit expense reports with zero errors and full compliance with company policies.Ensure timely submissions and proactive tracking of approvals.5. Meeting Effectiveness & AI-Enabled ProductivityLeverage modern tools, including AI-assisted solutions, to capture meeting minutes, summarize discussions, and track action items.Continuously explore and adopt new tools to improve productivity and efficiency.Ensure follow-through on action items and commitments.6. Decision Support & Business AwarenessDevelop a strong understanding of the leaders business context, priorities, and operating rhythm.Make informed decisions within defined boundaries to reduce leader’s cognitive load.Provide proactive suggestions to improve efficiency, cost management, and scheduling.7. Operational Discipline & OwnershipExecute tasks independently with minimal supervision.Demonstrate strong follow-through—tasks should not require repeated reminders.Maintain high standards of organization, documentation, and confidentiality.What We’re Looking ForQualificationsBachelor’s Degree in Business Administration/Management or OtherExperience from a similar role – with a proven track record and a can-do attitudeProficient computer skills, including Microsoft Office,



PowerPoint and ExcelStrong verbal and written communication skillsCore CapabilitiesStrong business acumen and ability to understand strategic prioritiesExceptional organizational and time-management skillsHigh attention to detail and execution excellenceProactive mindset with strong ownership and accountabilityAbility to make sound decisions within defined boundariesBehavioral AttributesTrustworthy and discreet, with high integrityCurious and eager to learn, especially in adopting new technologies (AI/tools)Calm under pressure and capable of handling ambiguityStrong communication skills (written and verbal)High reliability—delivers without needing follow-upsExperiencePrior experience as an Executive Assistant supporting senior leadershipExperience in handling general stakeholders and complex calendars preferredFamiliarity with corporate tools, expense systems, and productivity platformsMaersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing [email protected].

📌 Executive Assistant (Santiago)
🏢 Ap Moller
📍 Santiago