About The OrganisationHere at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.The RoleTo provide a high level, efficient and effective support service to the Property and Support Services team to ensure all functions and tasks are discharged to internal and external parties in all work streams.In This Key Role, You WillTo provide a comprehensive administrative service, to ensure efficiency of department, including typing, filing, audio typing, photocopying and the composition of letters, hospital stamp, the use of management information systems and e-mail to facilitate the smooth and effective running of the department.As first point of contact, deal with telephone and face to face enquiries from all staff groups, patients and visitors, directing and prioritising queries as appropriate, to ensure efficiency and effectiveness of service delivery.Manage departmental mail, responding where appropriate and directing/prioritising to assist in the efficiency of the service delivery.To provide support to a wide range of meetings including arranging facilities/venues,



preparing agendas and distributing supporting papers to participants. Attend meetings to record notes and distribution of notes and relevant papers. Following up with management team on action points to ensure they are updated and complete.Maintain and update the filing system for the department ensuring a methodical and easily accessible system.What You'll BringSVQ3 or equivalent.Communication skills – both written and verbal, office management skillsProficient in PC programmes.General administration and office experience.Versátil team worker as well as working on own initiativeWell-developed interpersonal skills in customer care.Good organisational and planning skills.What we OfferAs a valued employee of NHS Lanarkshire, you can enjoy an extensive range of benefits including:Annual Leave - 35 days including public holidaysGenerous NHS pension schemeAnnual incremental salary progressionPaid sick leave increasing with length of serviceNHS discounts and more.NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent - regardless of race, disability, gender, sexual orientation,



or care experience* or any other dimension that can be used to differentiate people from one another.Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children's settings.For informal discussion, please contact Lee Ann Deakin, Admin Supervisor on [email protected] you have any questions about the recruitment process or require support with your application, contact Stephanie McNeill, Recruitment Administrator on [email protected] tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.Show us the real you: Your application should reflect your skills, experience, and motivations authentically.Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.Full details about the role are provided in the attached Job Description and Person Specification.Please review our Application Guidance which explain key information including closing dates, amendments, right‑to‑work requirements, sponsorship eligibility and important points to be aware of before submitting your applicationYou can also learn more about working with NHS Lanarkshire by viewing our Information Pack#J-18808-Ljbffr

📌 Administration Assistant (Santiago)
🏢 NHS Scotland
📍 Santiago