About Bryant Park Consulting:

Bryant Park Consulting is a leading Oracle | NetSuite consulting firm dedicated to helping businesses achieve their goals through successful ERP implementations and optimizations. We are a team of experienced consultants passionate about delivering exceptional client service and driving digital transformation. At Bryant Park Consulting, we foster a collaborative and supportive environment where our employees can thrive and grow professionally.

Role Overview

The Billing and Vendor Coordinator plays a critical operational role within the Finance & Accounting team at Bryant Park Consulting. This position serves as the central point of coordination between Sales, Operations, and Finance — responsible for reviewing and processing client and subcontractor Statements of Work (SOWs), maintaining accurate rate cards, and managing the end-to-end onboarding of both clients and vendors into the company's financial systems. The idóneo candidate is detail-oriented, organized, and comfortable working across multiple systems and stakeholders in a fast-paced professional services environment.

Roles & Responsibilities

Client Contracts & Onboarding

- Review incoming client Statements of Work (SOWs) for accuracy, completeness, and alignment with agreed commercial terms prior to execution.
- Enter and maintain client rate cards in the company's ERP system (NetSuite), ensuring billing rates are correctly mapped to project codes, service lines, and contract terms.
- Coordinate the full client onboarding process, including setting up client records, payment terms, billing schedules, and project structures in NetSuite.




- Partner with Sales and Account Management to ensure all contract details are accurately captured before work commences.
- Flag discrepancies, missing information, or non-standard terms to the Director of Finance & Accounting for review and resolution.
- Maintain an organized, up-to-date repository of executed client contracts and supporting documentation.

Subcontractor Contracts & Onboarding

- Review subcontractor Statements of Work and vendor agreements for completeness, rate accuracy, and compliance with internal margin and approval thresholds.
- Onboard new subcontractors into NetSuite, including vendor record setup, payment terms, W-9 and tax documentation collection, and banking information verification.
- Maintain and update subcontractor rate cards, ensuring costs are accurately reflected in the billing system and reconciled against SOW commitments.
- Coordinate with Operations and Project Management teams to align subcontractor assignments with active project codes and budget allocations.
- Monitor subcontractor onboarding status and proactively communicate timelines to internal stakeholders to prevent delays to project start dates.

Billing Operations & System Maintenance

- Ensure all rate cards, billing schedules, and contract terms are accurately and promptly entered into NetSuite to support timely and accurate invoicing.




- Perform regular audits of client and vendor records in NetSuite to identify and correct data integrity issues.
- Support the month-end close process by confirming that billing data is complete, reconciled, and ready for revenue recognition.
- Assist the Director of Finance & Accounting in preparing billing reports, contract summaries, and pipeline tracking dashboards.
- Identify opportunities to improve and standardize SOW intake, rate card entry, and onboarding workflows to reduce cycle time and manual effort.

Cross-Functional Collaboration

- Serve as the primary point of contact between Finance, Sales, Operations, and HR for all contract intake and onboarding-related inquiries.
- Communicate proactively with internal teams regarding contract status, onboarding milestones, and any blockers requiring resolution.
- Support compliance efforts by ensuring vendor documentation (W-9s, insurance certificates, signed agreements) is collected and stored in accordance with company policy.
- Assist with special projects and process improvement initiatives as directed by the Director of Finance & Accounting.

Skills and Qualifications

Required

- Experience in a billing, contracts, operations, or finance coordination role, preferably within a professional services environment.
- Demonstrated experience reviewing and processing contracts or Statements of Work.
- Proficiency with ERP or accounting systems; NetSuite experience strongly preferred.
- Strong attention to detail and a high degree of accuracy in data entry and record-keeping.
- Excellent organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
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📌 Billing and Vendor Coordinator (Chile)
🏢 Bryant Park Consulting
📍 Chile