We are looking for an Administrative & Logistics Assistant to join our Contract Logistics team in Santiago.
You will provide administrative and operational support to our logistics operations, handling document control, system records, process coordination and information follow-up.
Your work will help keep operations running smoothly, records accurate, and quality, cost and service standards met.
Key responsibilities
Manage and record documentation for logistics processes (receipts, dispatches, delivery notes and other process documents)
Keep the ERP/WMS/TMS systems up to date
Track customer orders and deliveries, and report any deviations or delays
Work with customers to resolve quality or quantity discrepancies against dispatch information
Process returns and imports
Analyze container contents in full
Prepare and present daily KPIs
Control, organize and file operational supporting documents for internal and external audits, ensuring availability and traceability
Contribute to the continuous improvement of administrative and logistics processes
Keep the work area clean and organized




Follow the Occupational Health & Safety, Environmental and Quality Management Systems guidelines: identify hazards, control risks, and protect the environment
Reporting line
Reports to the Contract Logistics Operations Supervisor and/or Coordinator.
Works closely with Operations Supervisors, Operations Coordinators, Inventory Controllers and Warehouse Operators.
Requirements
Fluent English, both spoken and written (part of the interview will be conducted in English)
At least 1 year of experience in contract logistics
Knowledge of ERP systems and MS Office
Commitment to safe work practices
Nice to have
Technical degree in Logistics
Experience in the healthcare sector
What we're looking for
Strong planning and organizational skills
Attention to detail and a commitment to getting things right the first time
Clear, effective written and verbal communication in English and Spanish
A cooperative, energetic team player
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📌 Administrative & Logistics Assistant (Santiago)
🏢 HR
📍 Santiago