WCY-550 - Executive Assistant / Operations Coordinator

WCY-550 - Executive Assistant / Operations Coordinator

Executive Assistant / Operations CoordinatorExecutive Assistant / Operations CoordinatorGet AI-powered advice on this job and more exclusive features.I'm helping Sagan Recruitment find a top candidate to join their team full-time for the role of Executive Assistant / Operations Coordinator.You'll empower executive leadership, streamlining operations and driving growth with a clear path to Chief of Staff.Compensation:USD 1.5K - 2K/monthLocation:Remote: ChileMission of Sagan Recruitment:"We help US businesses efficiently utilize Global Talent Resources"What makes you a strong candidate:You are proficient in Typing, Operational coordination, Google Workspace, Google Sheets,



Executive assistance.You have the potential to develop in Process documentation.English - Fully fluentSpanish - Fully fluentResponsibilities and more:Job Title: Executive Assistant / Operations Coordinator - (HR31756)Location: Remote - LATAM (Spanish-speaking only)Salary Range: 1500 to 2000 USD/month plus quarterly bonusWork Schedule: Monday - Friday, 7:00 AM to 4:00 PM (CST)NOTE: INDEPENDENT CONTRACTOR POSITIONCompany overview:Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent.
We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies.
Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.About the company:Sagan represents a 40-person U.S.-based manufacturer serving hospitals, schools, and commercial clients.
Under new ownership, the company is modernizing systems, migrating to the cloud,



and building a culture rooted in continuous improvement.Position overview:As Executive Assistant / Operations Coordinator, you'll serve as the right hand to the company's owner.
You'll triage emails, prep meetings, coordinate sales follow-ups, and keep high-priority tasks moving.
You'll also maintain light oversight of the CRM, handle admin support for accounting, and document key processes to help scale operational excellence.
This is a high-trust, high-impact role with a clear growth track toward Chief of Staff.Key responsibilities:* Executive Support: Manage inbox, calendar, meeting prep, travel logistics, and priority follow-ups.
* Sales Operations Follow-Up: Log bids in the CRM, monitor quote statuses, and ensure prospects receive timely responses.
* Light CRM Tasks: Maintain fields, run simple reports, and flag data issues (post-migration)



for the CRM specialist.
* Accounting Admin: Collect receipts and invoices, update spreadsheets, and coordinate with the bookkeeper for month-end close.
* Process Documentation: Capture SOPs, update checklists, and create Loom/Notion guides to support training and onboarding.
* Project Coordination: Track due dates, surface blockers, and ensure project dashboards are up to date.Qualifications:* 3+ years supporting U.S.-based founders, CEOs, or executive teams.
* Fluent English communication (written and verbal).
* Fluent Spanish required (for internal and plant-floor coordination).
* Highly tech-savvy: Google Workspace, CRMs, project management tools.
* Strong organizational skills and a love of checklists.
* Typing speed of 70+ wpm and comfortable with spreadsheets and pivot tables.
* Experience in fast-moving,



operationally complex teams.Nice-to-haves:* Experience documenting workflows and SOPs.
* Familiarity with cloud-based ERPs or accounting platforms.
* Prior involvement in manufacturing or field-based businesses.What we offer:* Quarterly bonus: Up to 10% of base salary, tied to clear OKRs.
* Internet allowance: USD 30 USD/month (flexible based on local rates).
* Optional annual company-paid trip to Southern California (passport and valid U.S. visa required).
* Growth track: Clear pathway to evolve into Chief of Staff for top performers.Healthy work environment.Seniority levelSeniority levelAssociateEmployment typeEmployment typeFull-timeJob functionJob functionManagement and ManufacturingIndustriesStaffing and RecruitingReferrals increase your chances of interviewing at Emma of Torre.ai by 2xGet notified about new Operations Coordinator jobs in Santiago, Santiago Metropolitan Region, Chile.Santiago Metropolitan Region, Chile 3 weeks agoOperations & Growth Coordinator (Chile) (Remote)Santiago, Santiago Metropolitan Region, Chile 1 month agoTalent Operations Coordinator – High-Volume Recruiting SupportSantiago, Santiago Metropolitan Region, Chile $500.00-$650.00 1 month agoOperations Associate – Sales & Client Success FocusSantiago, Santiago Metropolitan Region, Chile $12,000.00-$16,800.00 1 month agoSantiago, Santiago Metropolitan Region, Chile $600.00-$800.00 1 month agoSantiago, Santiago Metropolitan Region, Chile $600.00-$800.00 1 month agoRemote Administrative Assistant – Operations & Research SupportSantiago, Santiago Metropolitan Region, Chile $600.00-$800.00 1 month agoRecruitment Coordinator – High-Volume Talent OperationsSantiago, Santiago Metropolitan Region, Chile $400.00-$500.00 1 month agoMedical Administrative Assistant - AI trainerMedia Buyer & Ad Operations Success Manager (Remote)Santiago, Santiago Metropolitan Region, Chile 2 weeks agoSantiago, Santiago Metropolitan Region, Chile $500.00-$650.00 1 month agoSantiago, Santiago Metropolitan Region, Chile $600.00-$800.00 1 month agoVirtual Administrative Assistant – Cross-Functional Team SupportSantiago, Santiago Metropolitan Region, Chile $600.00-$800.00 1 month agoSantiago, Santiago Metropolitan Region, Chile 3 weeks agoAssociate Director Project Support Services - OperationsSantiago Metropolitan Region,



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