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The Chile Site Visits Coordinator serves as the primary point of contact for all Rubin Observatory–related visits in Chile. This role is responsible for planning, coordinating, and executing site visits, ensuring a safe, professional, and seamless experience from initial request through completion.
This position requires strong attention to detail, organizational skills, and the ability to manage complex logistics and coordination across multiple teams. The Coordinator works under the guidance of the Rubin Observatory Head of Program Operations (HPO) and collaborates with Rubin Operations, as well as NOIRLab and AURA Communications teams.
During periods of lower visit activity, this role will support additional operational and administrative tasks as assigned.
Key Responsibilities
Visit Coordination
- Serve as the central point of contact for all Rubin-related visits in Chile.
- Manage and coordinate visit requests from intake to execution.
- Ensure clear and consistent communication with all stakeholders.
- Proactively identify and resolve coordination gaps.

Scheduling & Planning




- Coordinate visit schedules, agendas, and site activities.
- Maintain and manage the master site visit calendar.
- Balance visit demand with operational and safety constraints.

Logistics & Preparation
- Coordinate site access, safety requirements, and summit logistics.
- Ensure completion of required documentation (NDAs, waivers, safety forms).
- Confirm PPE readiness and compliance.
- Anticipate and resolve logistical challenges.

Tracking & Tools
- Track all visits using Jira or similar systems.
- Apply structured workflows and checklist-based processes.
- Maintain accurate records of visit activities.

Cross-Functional Coordination
- Coordinate with NOIRLab and AURA Communications teams.
- Ensure alignment between operational requirements and logistical support.
- Define roles and responsibilities for each visit.

On-Site Execution
- Host visits or coordinate appropriate technical ho

Postúlate en Kit Empleo: kitempleo.cl/empleo/1cntzi

📌 Chile Site Visits Coordinator (La Serena)
🏢 Association Of Universities For Research In Astronomy
📍 La Serena