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Chart your Course with PIL

With over 55 years of leadership in the general shipping industry, Pacific International Lines (PIL) is looking for proactive individuals to drive innovation and sustainable shipping solutions. The Office Administrative Assistant will support the daily operations of the office, ensuring smooth and efficient administrative processes, including managing facilities, office supplies, STECS and office expenses, and reception duties. If you’re fueled by pioneering ideas, enjoy challenging the status quo, and are determined to make a significant impact, PIL wants you as a part of our dynamic community of maritime professionals.

Key Responsibilities

- Facilities Management:
- Manage day-to-day office operations, including supplies, equipment, and workspace organization.
- Schedule and oversee facility repairs, cleaning services, and upgrades.
- Maintain and organize office files, records, and documentation both physically and digitally.

- Office Supplies Management:

- Track office-related expenses, monitor stock levels to avoid shortages or overstocking, and order furniture as needed.
- Liaise with external vendors and service providers as needed.
- Identify opportunities to reduce costs without compromising quality or efficiency.

- STECS and Office Expenses Management:

- Manage office providers’ invoices, review them according to contracts, and ensure correct payment and upload of STECS supporting documentation.
- Manage the expenses and renditions of payments to suppliers.

- Administration & Reception:

- Schedule and prepare meetings, receive visitors, and manage incoming and outgoing mail and deliveries.
- Maintain company records, documents, and internal databases with accuracy and confidentiality.
- Organize internal events, workshops, or celebrations.




- Provide administrative support to the HR Regional Manager and other team members as needed, and coordinate internal logistics, preparing and distributing memos and internal communications.
- When necessary, support in coordinating travel and accommodation arrangements for staff.

Skills & Qualifications

- High school diploma required; additional education or training in administration, office management, or business is a plus.
- Previous experience in an administrative or office management role (2+ years preferred), ideally in a small business or logistics/shipping environment.
- Strong organizational and multitasking abilities with a proactive mindset.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable with office systems and technology.
- Fluent in English and Spanish.
- Excellent verbal and written communication skills.
- Strong attention to detail and ability to handle sensitive information with discretion.
- Comfortable working independently and wearing multiple hats.
- Friendly, professional demeanor with a team-oriented attitude.
- High level of integrity and ethical standards.
- Flexibility to adapt to changing priorities and office needs.

We Value

- Experience with office management software (Oracle, SharePoint etc.)
- Strong analytical and organizational skills.
- Initiative and reliability in supporting team and company goals.
- Ability to foster a positive and productive office environment.

Why Join Us

- Be part of a leading global carrier with a strong focus on sustainability and innovation.
- Work in a dynamic and collaborative environment.
- Opportunities for professional growth and development.

Pacific International Lines (PIL) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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📌 LARO - Payroll & Admin Analyst (Los Angeles)
🏢 Pacific International Lines (Pte
📍 Los Angeles