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? We’re hiring! Remote Administrative Assistant (Full-Time)

We’re looking for a highly strategic, proactive, and detail-oriented Executive Assistant to support a C-level executive in a fast-paced, high-performance remote environment.

This is not a traditional administrative role — we’re looking for someone who can act as a true right hand, helping drive execution, improve systems, and ensure priorities are aligned at the highest level of the business.

? What you’ll be doing:

- Managing and responding to emails, ensuring timely follow-ups
- Managing and prioritizing the executive’s inbox, ensuring clear communication and timely follow-ups
- Acting as a gatekeeper and liaison between the executive and internal/external stakeholders
- Creating, documenting, and optimizing SOPs to improve operational efficiency
- Building, maintaining, and auditing databases in Notion
- Managing complex calendars, scheduling across time zones, and coordinating high-level meetings
- Coordinating personal and business travel, logistics, and itineraries
- Tracking expenses and ensuring accurate financial documentation (Mercury)
- Supporting hiring processes through scheduling, reporting, and coordination
- Conducting strategic research on tools, vendors, and business opportunities
- Managing and tracking priorities in Motion, ensuring deadlines and deliverables are met
- Continuously reviewing and optimizing workflows across Notion and Motion
- Anticipating needs, identifying bottlenecks, and proactively solving problems

? Tools you’ll be using:

- Slack (primary communication with executive and team)
- Notion (knowledge base, SOPs, and operational systems)




- Motion (task management and prioritization)
- Google Workspace (email, calendar, documents)
- Mercury (expense management)
- Kaya Push (team/employee platform)
- Quo (work communication system)

✅ What we’re looking for:

- Advanced English (C1/C2 level) – strong written and verbal communication is essential
- 3–5+ years of experience supporting executives, founders, or leadership teams
- Exceptional organizational and time management skills
- Ability to operate with high autonomy and discretion
- Strong problem-solving mindset with a proactive approach
- Experience working in fast-paced, high-growth environments
- Familiarity with tools like Notion, Slack, and task management platforms
- Based in Latin America (for time zone alignment)

? Work style & expectations:

- Fully remote, full-time (40 hours/week, aligned with U.S. time zones)
- Two short daily meetings (15 min each): Morning: alignment; Afternoon: quick reporting
- Fast-paced, structured environment with clear accountability

? Compensation: For this type of role, the salary we’re targeting is USD 800/month, depending on experience and fit.

? How to apply:

If you’re interested, we kindly ask you to send the following to [email protected]

- Your Resume/CV in English
- The link to your results from the 90-minute EF SET English Certificate: https://www.efset.org/english-certificate/
- The link to your results from the 16Personalities test: https://www.16personalities.com/personality-types

Please use the subject line: Applying for C-Level Executive Assistant
- Only shortlisted candidates will be contacted.

Postúlate en Kit Empleo: kitempleo.cl/empleo/1cq9b8

📌 C-Level Executive Assistant (Full-Time) (Chile)
🏢 Remote Experts
📍 Chile