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Org. Setting and Reporting
- Responsibilities
- Under the general supervision of the Chief of the Documents and Publications Division, the incumbent will be responsible for the following duties: - Assists the overall programming in the Documents Control Unit, which is responsible for organizing and monitoring the flow of work related to documents and publications; indicates priorities and deadlines, and monitors the editorial flow of work to ensure that they are met; distributes work to Unit supervisors and to outside contractors when necessary. - Evaluates all pre-session documents submitted for processing, in order to verify legislative mandates, ensuring compliance with submission dates, page-limitation, and in accordance with relevant policies, guidelines, rules and regulations on control and limitation of documentation. - Monitors the progress of the production process, making recommendations to the Chief of the Division in order to provide temporary reinforcement for specific units or modifying job priorities and delivery dates.



- Manages and supervises the workflow control system (gDoc 2.0): distributes and coordinates the flow of information to enable each Unit to enter its inputs into the system, advises on its use, monitors the quality and timeliness of information, prepares reports and statistics on production and management; coordinates with the gDoc help desk in New York regarding requirements or incidents. - Monitors and follows up on submission of documents and editorial work flow with author departments and committee secretaries, and provides necessary information for documentation forecasts. - Independently responds to queries from author departments and all processing units. - Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. - Assists with visualizations and updating information material such a

Postúlate en Kit Empleo: kitempleo.cl/empleo/1dam9c

📌 Documents Management Assistant (Santiago)
🏢 United Nations
📍 Santiago