Postúlate en Kit Empleo: kitempleo.cl/empleo/1dbjnt

Executive Assistant and Operations VA

About SLS

Shadow Light Studios accelerates brands, creators, and entrepreneurs with a high-performance content engine built for the scroll. We specialize in viral short-form, disruptive visual design, and full-stack production that drives awareness, trust, and revenue.

We’ve delivered for culture-defining brands including Beats by Dre, Apple Music, Monster, Samsung, X Games, June Shine, Poppi, Jay Shetty, and Machine Gun Kelly.

Recent wins:

- Scaled Nectar from $2M → $5M in 12 months
- Grew Johnny Chang to 1M followers in under 8 months
- Drove 105M+ organic views for Lisa Stelly & Fancy Sprinkles
- Produced 79M+ paid ad views for Golden Goose

The Role

We’re looking for a proactive Executive Assistant and Operations VA to be the right hand to operations and leadership. This role removes friction across sales, production, and finance, keeping pods moving fast and leadership focused. You’ll handle outreach, scheduling, finance prep, candidate coordination, and day-to-day organization to keep everything running smoothly.

What You’ll Do

- Run podcast and partner outreach using trackers and templates
- Own daily Pod Sync logistics: agendas, notes, and action item capture
- Maintain editor capacity dashboards and send clear daily snapshots
- Prepare finance categorization in Quick Books with a clean monthly checklist
- Draft and send team notices; maintain communication templates
- Manage hiring admin:



job posts, challenges, Loom submissions, and interviews
- Keep Click Up organized with accurate owners, dates, and statuses
- Record Looms for repeatable processes and maintain an SOP index

What You Bring

- 3+ years of EA or VA experience supporting an operations lead or founder
- Strong English writing and professional tone
- Detail-oriented with confidence in Google Sheets and Click Up
- Familiarity with Quick Books basics and meeting operations
- Comfortable recording Looms and following SOPs
- Availability during Americas working hours with reliable internet
- Experience working within Click Up
- Agency or content production background
- Quick Books Online month-close prep experience
- Understanding of video production pipelines (short and long form)

Key Outcomes

- Outreach and follow-ups run independently without leadership intervention
- Daily Pod Sync and same-day action items captured consistently
- Editor dashboards reflect real-time status and help balance capacity
- Finance prep accurate and review-ready with minimal rework
- All-team notices are clear, timely, and professional
- Click Up hygiene maintained with no missing owners or overdue tasks

Location & Schedule

- Remote
- Full-time with strong overlap to CST

Compensation

- Competitive for LATAM market experience
- Paid time off and local holidays aligned during offer

Postúlate en Kit Empleo: kitempleo.cl/empleo/1dbjnt

📌 Executive Assistant and Operations VA (Chile)
🏢 Shadow Light Studios
📍 Chile