Postúlate en Kit Empleo: kitempleo.cl/empleo/1dil4e

OVERVIEW
**Parent Sector**: Field Office
**Duty Station**: Santiago
**Job Family**: General Administrative Support
**Type of contract**: Non Staff
**Level**: Level 3
**Duration of contract**: 1 year
**Application Deadline (Midnight Duty Station Time)**: 15-DEC-2025
**UNESCO Core Values**: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall delegated authority of the Director of the UNESCO Regional Office for UN Coordination for LatinAmerica and the Caribbean, and the direct supervision of the Senior Operations Officer, the incumbent providestechnical support in Procurement. The incumbent will ensure the best value for money and fairness, integrity, andtransparency of processes in accordance with the Organization’s regulations, rules, and procedures, as well asinternational standards and best practices.
Under the general supervision of the Senior Operations Officer the incumbent will carry out the following roles andresponsibilities:
1.) Support the implementation of operational strategies as per the following:
Assist in ensuring full compliance of procurement activities with UN / UNESCO rules, regulations, policies andstrategies.
Support the organization in procurement processes including participating in preparation of RFQs, ITBs or RFPsdocuments, receipt of quotations, bids or proposals, and participating in evaluation and contracting process.
**2.)Support procurement processes as per the following**:

- Provide inputs to the preparation of procurement plans for the Office and individual projects.
- Provide support in procurement planning, quality assurance, monitoring of compliance with rules andregulations for contracts-related procedures.
- Prepare draft of the purchase orders and contracts in and outside the ERP system,



recurring Purchase ordersfor contracting of services, as well as create POs for LTAs.
- Maintain the filing system for procurement files.
- Maintain a tracking system and database to monitor adherence to contractual agreements, performancerequirements, and respect of delivery schedules; and generate necessary periodic and ad-hoc reports asrequired, documenting lessons learned and recommendations.
- Support the implementation of the internal control system, ensuring that purchase orders are duly preparedand dispatched, as well as timely corrective actions on POs with budget check errors and other issues. Long Description

3.)Contribute to the implementation of sourcing strategy as per the following:
Update the rosters of suppliers, and the vendor roster periodically.
Support the Adm and Programme units in searching for updated sources of suppliers and contractors.
4.) Ensure the provision of logístical services as per the following:
Prepare POs, arrange shipments, and coordinate conference facility arrangements.
Assist in the negotiations to establish corporate agreements with hotel, and conference facilities.
5.) Support knowledge building and knowledge sharing as per the following:
Provide guidance and advise in Procurement matters, and organize once per year internal trainings for theoperations/ projects staff on Procurement
Participate in the trainings conducted by the procurement unit for vendors,



to explain the procurement logisticprocess and the procedures of the customs clearance and the incoterms.
Support in providing sound contributions to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficientfunctioning of the Office. Long Description COMPETENCIES (Core / Managerial) - For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
**Education**:

- Bachelor’s degree in relevant areas of Procurement, is required.

Experience, Knowledge, and Skills
- A minimum of 5 years of relevant experience in administration/procurement/supply chain is required at thenational or international level.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.), and experience inhandling of web-based management systems/ automated procurement systems are required.

**Languages**:

- Fluency in English and Spanish, both spoken and written. Long Description DESIRABLE QUALIFICATIONS

**Education**:

- A university degree (bachelor's degree) in Finance, Business or Public Administration, or any other related fieldwill be given due consideration, but it is not a requirement.

**Experience, Knowledge, and Skills**:

- Experience in procurement and contracting in a UN agency or similar international organizations is anadvantage.
- Experience maintaining supplier/vendor rosters or conducting supplier market research and outreach is anadvantage.
- Experience in contract management/monitoring is an asset.
- Experience in preparing POs/RFQs/RFPs is an asset.
- Experience in ERP systems, such SAP is an asset.
- Experience providing procurement-related training

Postúlate en Kit Empleo: kitempleo.cl/empleo/1dil4e

📌 Service Contract, Procurement Assistant (Santiago)
🏢 UNESCO
📍 Santiago