Postúlate en Kit Empleo: kitempleo.cl/empleo/1dksor

Location

The position is located in the Regional Office for Latin America and the Caribbean (RLC) in Santiago, Chile.

Main Purpose

The Administrative Assistant (Finance) coordinates and performs the full range of office support, management support and administrative tasks to ensure the smooth and efficient running of the office.

Key Functions/Results

- Maintain financial records, monitor office systems, reconcile expenditures, manage petty cash, and oversee project account responsibilities.
- Retrieve, enter and analyze data from FAO systems and databases, verify accuracy, and perform necessary calculations.
- Verify availability of funds and ensure expenditures comply with approved budgets and documentation requirements.
- Prepare correspondence on administrative and financial matters, respond to queries and obtain additional information.
- Maintain detailed records of budget estimates, obligations and available balances; participate in budget proposal consolidation and financial planning.
- Provide reports on budgetary performance of office and project accounts and report variations from budgets.
- Maintain local inventory records and a filing system of administrative and financial documents.
- Monitor receipt of government contributions and transfer of ownership of organization equipment.




- Maintain liaison with local banks and financial institutions regarding financial and regulatory information.
- Support streamlining of procedures, introduction of new information technologies, and administration of personnel, equipment and protocol-related issues.
- Perform other related duties as required.

Impact of Work

The incumbent’s work impacts the timely and efficient delivery of office support services and the overall output of the work unit.

Assessment Criteria

- Education: Secondary school education.
- Experience: Four years of administrative, accounting and office management experience.
- Languages: Working knowledge of English (proficiency level C).
- IT Skills: Very good knowledge of Microsoft Office applications, internet and office technology equipment.
- Residency: Must be a national of Chile or possess a valid work permit or visa and reside within commuting distance of Santiago.

Technical Skills

- Good knowledge of the processing and approval process of a variety of transactions and maintaining audit requirements regarding supporting documents.

Desirable Qualifications and Skills

- Experience with integrated ERP (Oracle) systems.
- Experience in finance-related support activities of medium complexity.
- Working knowledge of Spanish (proficiency level C) is an asset.

Remuneration

A competitive compensation and benefits package is offered.

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Postúlate en Kit Empleo: kitempleo.cl/empleo/1dksor

📌 Administrative Assistant (Finance) (Santiago)
🏢 Fao
📍 Santiago