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AURA's mission is to provide innovative, open resources to enable discovery and excellence in research, to unify the astrophysics communities, and to promote public understanding of our universe and the benefits of science exploration. AURA carries out its role through its astronomical facilities.

Responsibilities

The Administrative Specialist is responsible for managing the reception and processing of invoices and credit notes related to a wide range of services provided to the organization through Purchase Orders or service agreements. The role requires close communication with requestors and users to obtain approval for services that have been successfully delivered before proceeding with payment processing. The Specialist will also review and process Travel Expense reports in accordance with organizational Policies and Procedures, track the Electronic Invoicing system on a daily basis, alerting the Contracts and Buyers teams of any pending actions and following up to ensure resolution, and submit weekly reports based on data from the electronic system. Additional duties include preparing and submitting forecast reports for upcoming payments to the Accounting Department, responding to factoring companies, identifying potential payment issues, liaising with relevant individuals to resolve issues, working with internal systems such as Reqless, Carina, Costpoint, and Openfactura, supporting the Warehouse team regarding invoices related to goods received, and performing other duties as assigned.

Requirements

- At least 3 years of experience in an administrative role, with specific experience in administration and accounting.
- Experience with the internal systems (Reqless, Carina, Costpoint,



Openfactura) is highly desirable.

Specific Skills

- Analytical Skills: Ability to analyze, synthesize, and create reports using Excel, ensuring clarity and precision in data presentation.
- Language Skills: Intermediate knowledge of English to support communication within a integral team or with external partners.
- Accounting Knowledge: Basic understanding of accounting, finance, and business administration principles.
- Problem‑Solving: Ability to identify issues, assess situations, and provide effective solutions to prevent delays and complications.

Other Skills

- Analytical Thinking: Strong ability to analyze and understand complex data and generate useful insights.
- Teamwork: Ability to work effectively within a team and collaborate across departments.
- Effective Communication: Strong verbal and written communication skills to ensure clear, concise, and professional communication.
- Stakeholder Engagement: Capacity to engage with internal and external stakeholders, resolve issues, and build strong relationships.
- Organizational Skills: Strong organizational and time management skills to handle multiple tasks and deadlines efficiently.

Salary

Salaries for positions hired in Chile meet Chile national market rates and internal scales for AURA.

Company Overview

The Association of Universities for Research in Astronomy (AURA) is a consortium of 49 U.S. institutions and 3 international affiliates that operates world-class astronomical observatories for the National Science Foundation and NASA. AURA’s role is to establish, nurture, and promote public observatories and facilities that advance innovative astronomical research.

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Postúlate en Kit Empleo: kitempleo.cl/empleo/1dovs3

📌 Administrative Specialist (La Serena)
🏢 Association Of Universities For Research In Astronomy
📍 La Serena