Position Summary

Established support individual contributor that executes tasks that are typically routine, with some deviation from standard practice. Accomplishes duties related to assigned bids & tenders contracts and service agreements, from providing administrative and organizational support, through assisting with the implementation of contract administration processes and contract management systems. Contributes to the fulfilment of bids & tender contracted terms and ensures the recording and documentation of all contract related data. Be responsible for managing tender and contract activities to meet targets and fulfill market demands, ensuring the timely submission of bids, and maintaining accurate bid records. Works closely with the sales and marketing organization to ensure smooth operations.

Major Duties & Responsibilities

- Maintains a functional knowledge of the organization’s various product bids, tender contracts, and service agreements to promote customer awareness and understanding of applicable product features, business practices, and associated contractual implications.
- Coordinates efficient and effective customer communications and contract management by ensuring all bids & tender contract related information is entered into the organization contract management system.
- Helps review current contract administration and management processes and contributes to the implementation of new policies and process optimizations.
- Initiates basic pre‑sale and post‑signature contract support duties including fulfilling due diligence requests, processing modifications, close‑out tasks, communicating with contracted parties and answering inquiries.




- Ensures the compliance and fulfillment of bids & tender contracted terms by communicating with the business unit team members and relevant cross‑functional personnel.

Travel

Requires travel: Yes. Percentage Traveled: 10%. Type of Travel Required: Domestic - International.

People Management Experience

No supervisor/people management experience required.

Required Qualifications

- Minimum Education: Bachelor’s Degree.
- Effective contract management ensures that all bids & tender agreements are executed according to terms, mitigating risks and enhancing compliance.
- Proficient office administration contributes to the smooth operation of daily activities, optimizing efficiency and resource management.
- Understanding regulatory compliance is critical for ensuring that all operations adhere to legal standards and industry regulations.
- Implementing effective sales enablement activities supporting the sales team with the tools and resources they need to succeed.
- Providing robust sales support enhances the team’s ability to close deals and build strong customer relationships.
- Effective tender management involves coordinating and preparing bids to ensure competitiveness and compliance with client requirements.
- Being detail‑attentive allows for the identification of potential issues early, leading to improved quality and accuracy in all tasks.




- Strong collaboration and detail‑oriented proactivity to execute on deliverables of individual and team goals.

Preferred Qualifications

- Experience in an international company is preferred.
- Effective presentation skills.
- Fluent English language.
- Good knowledge in Ms Office.

Required Skills

- Accountability
- Collaboration
- Communication
- Contract Management
- Detail‑Oriented
- Document Management
- Due Diligence
- Issue Escalation
- Office Administration
- Process Optimization
- Process Oriented
- Regulatory Compliance
- Report Writing
- Sales Enablement
- Sales Support
- Sales Terms and Conditions
- Tender Management

Preferred Skills

- Accountability
- Collaboration
- Communication
- Contract Management
- Detail‑Oriented
- Document Management
- Due Diligence
- Issue Escalation
- Office Administration
- Process Optimization
- Process Oriented
- Regulatory Compliance
- Report Writing
- Sales Enablement
- Sales Support
- Sales Terms and Conditions
- Tender Management

Benefits

- Consolidated retirement plan (pension) and savings plan (401(k)).
- Long‑term incentive program.
- Vacation – 120 hours per calendar year.
- Sick time – 40 hours per calendar year.
- Holiday pay, including Floating Holidays – 13 days per calendar year.
- Work, Personal and Family Time – up to 40 hours per calendar year.
- Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child.
- Bereavement Leave – 240 hours for an immediate family member; 40 hours for an extended family member per calendar year.
- Caregiver Leave – 80 hours in a 52‑week rolling period.
- Volunteer Leave – 32 hours per calendar year.
- Military Spouse Time‑Off – 80 hours per calendar year.

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📌 Contracting & Bids Specialist (Santiago)
🏢 7745-Johnson & Johnson de Chile S.A. Legal Entity
📍 Santiago