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Accounts & Administrative Coordinator (Property Management)
Job Title Accounts & Administrative Coordinator – Property Management Industry
Location Remote
Time Zone US Time Zones (EST–PST)
Role Overview We are seeking a detail-obsessed Accounts & Administrative Coordinator to maintain clean financial records while providing high-quality administrative support to leadership and operations within a property management business. This is a full-time, dual-function role requiring strong experience in AP, credit card reconciliation, and schedule-based task execution — alongside direct EA support to the business owner. The ideal candidate is a highly organized systems operator who can shift seamlessly between accounting and administrative responsibilities without dropping the ball on either.
Key Responsibilities
Accounts Payable & Posting
- Enter AP into the expense approval system with accurate coding by property and category
- Post all transactions into ResMan




- Ensure zero tolerance for miscoded or unposted transactions

Credit Card Reconciliation
- Pull all credit card transactions and match to receipts
- Investigate and resolve any gaps before posting
- Post fully reconciled transactions into ResMan

Schedule-Based Task Management
- Execute the utility bill-back process in ResMan on schedule
- Prepare delinquency sheets formatted for Smartsheet export
- Reconcile deposits and process payment corrections
- Maintain marketing cadence including Craigslist posts, Facebook group posts, and Locator emails

Administrative & Coordinator Support
- Provide direct support to the Owner across scheduling, follow-ups, and task execution
- Support the Property Manager and broader operations with day-to-day administrative needs
- Maintain organization across Drive, Smartsheet, and email

Required Qualifications
- Bookkeeping or accounting experience, with direct experience in property mana

📌 Accounts & Administrative Coordinator (Santiago)
🏢 Hire Hangar
📍 Santiago