At H&M; we believe in people and are passionate about mutual growth. We are looking for dynamic, data-oriented professionals who are eager to develop in an international and collaborative environment.
Job Description
As a
Facility Assistant
, you will support the Facility Management team during an exciting transformation period, as our department evolves from traditional Facility Management toward a strategic FM Portfolio approach. In this role, you will contribute to the efficient, safe, and cost-effective operation of our portfolio of stores by supporting maintenance activities, supplier coordination, contract administration, and operational follow-up. You will work closely with the Facility Manager and key stakeholders to ensure stores operate according to H&M; standards and integral guidelines.
Key Responsibilities
1. Facility Operations Support (Hard & Soft FM)
- Support the day-to-day coordination of Technical Facilities (HVAC), General Maintenance, Shopfitting, Energy & Utilities, Cleaning and Waste Management across the Sales Market (CL, PE, UY, PY).
- Follow up on preventive (PPM) and corrective maintenance activities, ensuring timely execution by suppliers.
- Monitor maintenance requests and support the coordination of operational priorities.
- Assist in maintaining asset information and operational records up to date.
2. Supplier & Contract Administration
- Support the Facility Manager in coordinating service providers and following up on maintenance contracts.
- Assist in procurement activities, including supplier documentation, quotation requests and administrative support during tender processes.
- Follow up on supplier performance, ensuring compliance with agreed service levels.
- Maintain contract documentation and supplier information updated.
3. Financial & Administrative Support
- Support budget tracking by monitoring invoices, purchase orders and operational expenses.
- Assist with invoice processing and follow-up through SAP/VIM.
- Update oper