Title: Executive Administrative Assistant

Department: Administration

Location: Santiago, Chile

Position Overview

The Executive Administrative Assistant serves as a trusted partner to regional leadership, providing high-level administrative and operational support while helping drive key initiatives across the LATAM region. This role combines executive support, project coordination, stakeholder management, and office operations, ensuring priorities remain organized, workflows move forward, and leaders can operate effectively.

The idóneo candidate brings strong executive presence, exceptional organizational skills, and the ability to collaborate confidently with stakeholders at all levels of the organization. This individual will help coordinate regional activities, manage competing priorities, and support leadership in driving business objectives while fostering a productive and well-organized workplace.

Job Responsibilities

The Executive Administrative Assistant provides high-level support to regional leadership while coordinating operational and administrative activities.



This role requires a proactive professional who can manage complex priorities, coordinate projects and workflows, partner with stakeholders across functions, and maintain a high level of professionalism and discretion. This is a full-time, on-site position based in Santiago.

More specifically, you will:

* Manage daily office operations, ensuring the workplace remains organized, functional, and welcoming
* Act as the front desk contact and first point of contact for visitors, vendors, and employees
* Coordinate with vendors and building management as needed
* Oversee office supplies, snacks/beverages, and related procurement
* Handle incoming and outgoing mail, deliveries, and general correspondence
* Support the organization of in-person meetings and internal events, including logistics such as room setup, catering, and reservations
* Coordinate onboarding support items and employee recogn

📌 Executive Administrative Assistant (Santiago)
🏢 Sovos Compliance
📍 Santiago