Launch Your Next Successful Chapter with Veta Virtual
Competitive Salary in USD | 100% Remote | Roofing & Construction Industry | Executive Support + Revenue Operations
Veta Virtual is hiring an Executive Assistant & Revenue Operations Specialist for a client in the Roofing and Construction industry. This is a high-ownership hybrid role for someone who thrives in two worlds simultaneously — serving as the executive's operational right hand while owning the full accounts receivable and revenue cycle from quote to cash.
Your Role
- Attending executive meetings and job site discussions — capturing action items, deadlines, and responsibilities, and following up relentlessly to ensure every commitment is completed on time.
- Proactively chasing internal teams and external stakeholders — holding project managers, vendors, and subcontractors accountable to deadlines on behalf of the executive.
- Managing the executive's email and calendar — ensuring efficient scheduling across client meetings, estimates, and project timelines with zero gaps.
- Leading end-to-end revenue operations — generating invoices, tracking receivables, reconciling discrepancies, and ensuring timely collections across all active projects.
- Managing QuickBooks Online — reviewing invoice accuracy, resolving billing discrepancies, and supporting revenue reporting in collaboration with the accounting team.
- Communicating professionally with clients on billing, payment status, and collections — pushing back assertively when needed.
What You'll Need
- 2+ years of combined executive assistant, operations, and AR or revenue operations experience — construction or home services background is a strong plus.
- Proven experience managing the full revenue cycle — quotes, invoices, collections, and reconciliation.
- Advanced QuickBooks Online proficiency — you know the platform inside and out.
- Exceptional organizational and follow-up skills — you track dozens of moving parts and never miss a deadline or pay